Monthly Archives: May 2013


Customized Facility Management solutions with modules as per the requirement for every organization

Hand Driven Work which used to be  time consuming has now become easy and quick with Facility maintenance software. Xcellonfm offers easy-to-operate Facility Management solutions with customized modules as per clients requirement. Our Flexible and customized modules helps businesses raise their demands, requirements and expectations all together.
žThese software solutions are designed in order to provide user-friendly and robust solutions to fulfill the requirements and specifications of certain demanding professions.

Xcellon FM offers remarkable Facility Maintenance Software Solutions by xcellonfm


Planned Preventive Maintenance for Facility Management

Planned Preventive Maintenance is an essential part of Facility Management Services. The machines as well as equipment that a company utilizes for manufacturing is regarded as the establishments’ requirement, hence it is essential to keep them working and implemented. If a company waits until the particular equipment shows indications of an issue might badly impact on production, as well as the outcome.


To avoid such problem, a maintenance process referred to as the Planned Preventive Maintenance or PPM needs to be implemented. Thus, it is essential that you do not wait for a device to stop functioning or crash. Regular time-to-time inspection and maintenance facilitates company to find out other problems before they become worse.

How Planned Preventive Maintenance (PPM) works?

All equipments are set on a maintenance plan as per the producer’s mentioned maintenance schedule. This to some extent is similar to a car maintenance process and this concept is being implemented in various companies to maintain devices and machines these days. It is actually in accordance with a routine site visit wherein the engineers can figure out indications of issues together with a regular performance of maintenance tasks. These engineers generate reports according to the result and providing maximum importance to critical issues and additionally recommend immediate measures.

The component gives utter comprehensibility and restrain over all your Planned Preventive Maintenance jobs as well as contracts that is backed by a traffic light indication system. This will display in system status as existing, imminent or overdue employing a client-designated color codes. The system also generates a preset email updating customer’s of any delayed Planned Preventive Maintenance.

The necessary features of the Planned Preventive Maintenance module are it helps avoid issues on the clients’ work area and cut down damage and deterioration as well as refining efficiency, performance and staff confidence. With the routine examination as well as suggestions, problems as well as issues will be eradicated and managed. With the system status indicator, it will be possible to accelerate amenable set up and management of Planned Preventive Maintenance jobs.

The process usually works as as opposed to compelling vulnerable method for equipment maintenance like awaiting something to be damaged prior to fixing it; the method enables you to take prompt actions.

By examining your equipment on regular basis, you are more liable to deal with minute issues and control it before the issue gets bigger. This will minimize the risk of reducing performance as a consequence of an equipment issue or failure. The longer you allow your equipment operate on a continuous basis, the more productive your business can be.

To summarize, Planned Preventive measure system helps in running your business more efficiently. Increased production indicates more sales as well as progressive revenue. In spite of the fact that, it may be time consuming to set up an operational planned preventive maintenance, yet it is worth the initial expenses for time and software. Thus, PPM has become a vital part of Facility Management.

Service Level Agreements: Its requirement and Benefits

We reside in era wherein the trust factor has become less credible when it comes to money and business matters. Those days are gone when just by giving a word or just by promising something, an unquestionable contract, without any documentation, was taken for granted and no one considered breaching it. Thus, the requirement for having legal agreements and treaties that bind people by what they agreed to the other parties arises. Any violation in such agreement now ends up with legal action, imprisonment and monetary penalties.

Among various agreement types, in business terms, the importance and necessity of creating a Service Level Agreement (SLA) has become greater than before. Nowadays, majority of the companies entering into a contract create a Service Level Agreement to make sure that whatever is agreed is duly delivered by the other party or by themselves without any scope of breach or delays.Image

Service Level Agreements can be described as imperative documents that maintain the record that includes detailed specification of the services to be provided as agreed to between the parties in contract. The value of Service Level Agreements also extends to the fact that it keeps track of the goals attained and conditions that the company failed to fulfill. A person drafting SLA has to be cautious about the terms and conditions he is putting down on the agreement because even if a minor point is miscommunicated or drafted incorrectly, it may end up being of great loss to the company. Drafting an SLA requires listing down the rules describing how the work and the performance will be measured. It even describes the quality of products or services anticipated and promised to be delivered.

Majority of the companies and MNCs have their own SLAs ready at the time of hiring a vendor or service provider to keep things clear between the parties. The need for creating a SLA is that it brings the associated parties together, who eventually write down the points of service and responsibilities to be taken. It also includes work outline, time lines and resources, projected results and the assurance that the best will be delivered within the quoted price.

Some of the benefits that Service Level Agreement provides are:

  • The agreement happens to be an official proof of services agreed upon among the parties.
  • It guarantees superior IT service management as the SLA is fed into a Computer Aided Facility Management (CAFM) Software that handles the complete procedure automatically.
  • It underlines a quality standard for the services to be delivered as well as makes terms and policies apparent
  • It makes targets and aims clear and aids in enhancing service through comparison.

Thus, aService Level Agreement is a must if you want total transparency and clear terms and conditions laid down on an official platform to ensure that the products and services received are of the best or as per the standards the parties agreed upon.

CAFM-Comprehensive Facility management technique

Facility Management is management and synchronization of people, work space, procedures and technology. Facility Management inherently comprises of everything right from layout and construction, all the way through to the utilization of spaces, fixtures and amenities along with overall maintenance. Facility management has become an essential requirement but it is complicated and requires quit a lot of time and money. CAFM emerged as a remarkable solution.

Computer-Aided Facility Management (CAFM) helps implementing Facility Management electronically with the utilization of information technology. CAFM software, CAFM applications or system are equipments for realizing CAFM.  CAFM aids in generating layouts, space management, trace and organize resources such as furniture and various other equipments. It also helps in monitoring budget as well as activities of employee, scheduling and safety information.

Various Domains of CAFM are:

  • Space Management :

It is an extensive technique for integrating and collecting real-time data regarding buildings with space. CAFM software significantly curtails the hard work required to manually insert information from various other resources and at the same time tremendously improves data accuracy. Acquiring perceptibility into the space profile diminishes expenses, enhances customer service and improves productivity of work area.

  • Strategic Planning:

It enables to manage facilities like arrange amenities strategies with enterprise procedures by evaluating space demands as well as predicting forthcoming space requirements. CAFM provides tools for predicting variations in the conditions like universal expansions, staff reductions, etc.

  • Asset Management:

It facilitates ability to monitor several types of assets like office equipment, fixtures, lab tools, etc. Assets could be associated with CAD symbols on floor layouts for space, control, as well as accessibility to product data, enhancing management and staff relocates techniques.

  • Real Estate Portfolio:

It aids in minimizing cost by scrutinizing financial building information and tracking portfolio functionality against fundamental functionality criteria and industry standards. It helps in providing administrative instruments and assets to make decisions and save money. It also monitors lease records.

  • Move Management & Churn Control:

It helps in reducing costs needed to move by monitoring movement of staff and enhance customer service. It is beneficial in move planning, integration and performance management.

  • Project Management:

It helps in monitoring and retaining status, schedule as well as expenditures across various projects. It regulates and supports estimations of project.

  • Facility Management:

It aids in synchronizing administrators, technician, labs and distributors to fulfill facilities maintenance and ascertain quality check.  Monitor information like maintenance cost, time, etc. It automatic updates progress and sends remainders so that deadlines are not ignored.

  • Sustainability:

Sustainability evaluates building environmental effects coordinate with EPA’s system of benchmarking, predict potential impacts, and regulate building estimates and certifications employing ranking techniques.

In a nutshell, CAFM facilitates organization with benefits like it enhances Space Proficiency, Eradicate Conflicts regarding Space Distribution, safeguard Space Organizing Requirements, fulfill reports needed by finance and regulatory group, Minimize Expense by Efficiently Organizing Space, Centralized data aids in decision making,  enhance interaction through envision of space and Leverage Employees by Providing Crucial Data.