Document Management is the management of documents at all phases from creation to storage, and then archiving or even destruction. Online document management, or web-based document management, is an electronic digital document system which is usually accessed via the Internet.
The principal function of online document and records management is to store a scanned copy of a document, as well as permit fast retrieval through indexing systems or even searches. Online document management services have the benefit of global accessibility, and allow for the quick transfer of documents.
As a result of faster retrieval times together with smaller physical storage spaces, the advantages of using an online document management service exceed simple cost savings. Online document storage services also offer numerous advantages, for example information management and proficiency of workflow. Improvements that an online document and records management system can bring to your business include:
- Generates a lot more space by eliminating large paper file archives
- Decrease in misfiled or misplaced documents
- Complete control of documents
- Easier compliance with Freedom of Information Act
- In adherence to industry legislations and codes
- Sharing of information between isolated offices and workers
- Consists of comprehensive information from all aspects
- Leads to online archives of documents
- Archive MS Office documents, journal, emails, as well as faxes in a single system
Online Document Management benefits all business sectors
An Online document management system consists of scanned documents along with documents which have been produced electronically. Online document storage services are useful for most of businesses in various sectors. Many organizations utilize online document management services for the proficient storage and retrieval of documents. Organizations such as the Ministry of Defence, National Archives along with the Home Office also make the best of an online document management system. Nowadays most of the significant companies in the world employ online document management solutions.